Do you get cold sweats just thinking about too many emails? Are there a lot of messages in your mailbox that have yet to be read?

This doesn’t have to be the case. Although the dream of an organized inbox might seem far away, it is closer than you realize.

When used correctly, email can add value to your daily life just like any other tool. With a smart plan, you can transform your email into a great communication tool.

Your email address is part of your identity. It is important to protect it.

This principle can be called the “Golden Rule” in email management. Busy people should ensure that your email address is only shared with those who need it. Your inbox will overflow if your address is scattered in many places.

Do not let the dust settle.

Procrastination could lead to problems across many areas of your daily life. Emails are a perfect example. You’ll quickly find yourself in a mess if you don’t respond to your emails promptly after they arrive.

You might consider setting up a schedule to go through your inbox. You might plan to check your email three times per day. This task can be done in three parts: before you go to bed, at lunch, and after. You can keep up with the task by doing three check-ins per day.

Outlook: More to Life, more to Outlook

This is a smart way to keep up with what’s happening in your inbox. Play My Emails for Outlook of iOS gives you more time to do other things.

This pursuit can be made easier by using technology to your advantage. Use the Play my Emails feature of Outlook for iOS. This feature reads your emails aloud and summarizes your inbox and calendar.

You can use it to check your work email or manage your account. Type a brief message to reply to an email and then send it. This is a great way to catch up on emails while you commute or when you are taking a break from other activities.

Ruthless deletion

It cannot be easy to delete an email. It cannot be easy to click the delete button, even if you don’t think you’ll ever need the message again. But you’ve got to do it.

You must delete all irrelevant emails. They can cause mental stress and take a toll on your mind. The clutter in your inbox can overwhelm you even though they aren’t essential.

There is no need to read a novel.

Everybody is guilty of using too much language from time to time. Emails can be overwhelming, and it’s easy for us to get lost in the details. A shorter message almost always does the trick.

Learn to communicate with clients and colleagues in shorter messages. Writing shorter emails will help you save time and make your message clearer.

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